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4th of July Party Planner Printable

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Preparing for the 4th of July is one of the biggest events of the summer season, and to help you stay organized, I’ve made this 4th of July Party Planner printable to help.

Images of 4th of July planner pages on wood background with patriotic decor.
4th of July Party Planner Printable

Do you find it challenging to keep all the moving parts of your party organized? I know I do! This is why I love this handy 4th of July Party Planner for an easy organization tool at my fingertips.

4th of July Party Planner Printable 

This free printable party planner template gives you everything you need to throw a fantastic party for the Fourth of July! 

Why you’ll love this planner

  • Keeps you organized: This planner will help you stay on top of your party planning and help you stay organized through the weeks leading up to your big 4th of July party.
  • It has everything you need to plan your party: It doesn’t matter how large or small your party is going to be! This planner has everything you need to help you plan, from the meal plan to the number of guests.
  • Use it next year: You can use this 4th of July planner every year when you plan your party. You can save this post for later or print a new copy each year.

What’s included

Cover sheet

I love adding a cover sheet to my planners so that way you can add them to a binder or folder and know exactly what type of planner it is.

Planner cover with flags that reads: 4th of July party planner.
July 4th Party Planner Cover Sheet

Meal planner

Enter all the details about your party from the budget to the location and number of guests. I’ve even broken it down into adults and kids for easier planning.

From there, you can fill out your menu from appetizers to drinks and desserts, so you know exactly what you’ll need to make.

There is also a notes section that lets you write anything else related to your party.

Red, white, and blue planner page with areas for various foods including mains, sides, and drinks.
4th of July Party Menu Planner

Party guest list

This is the perfect way to keep track of your guest list and if someone is planning on bringing anything. The last column is optional but great for BYOB or potluck-style parties.

I also made a small section where you can write down the guests with allergies or dietary restrictions. It’s always nice to have some alternatives on the table.

Red, white, and blue planner page with areas to keep track of guests, RSVPs, and what they are bringing.
Party Guest List Printable

Shopping List

There’s no way you can throw a 4th of July party without a shopping list! Write down all the things you need for the celebration and check the items as you purchase them.

Food is important so there’s plenty of space to note all the ingredients you need for your patriotic table. And don’t forget the fireworks!

Patriotic planner page to keep track of food, drinks, decor, and fireworks that need to be purchased.
4Th Of July Planner Shopping List

Party planning checklist

What do you need to get done before the big day? This planner will help you write out your entire to-do list and organize them based on when you need to get them done! I have included sections for one week all the way to the day of the party for easy planning.

Patriotic planner page of a checklist for what needs to be done before the party.
4th of July Party Planning Checklist

Cooking Schedule

It’s a good idea to plan your cooking for the party as it will streamline and speed up your work. This way, you’ll make better use of your kitchen appliances.

There’s also a to-do list and notes section where you can write all tasks you need to do between kitchen activities.

Patriotic planner page to schedule what needs to be cooked when.
4Th Of July Cooking Schedule

Notes Sheet

Use this notes sheet however you want to. It’s blank so you can assign its purpose and it doesn’t have to be just one.

Planner page that reads \"4th of July notes sheet.\"
4Th Of July Notes Sheet

4th of July Editable Invitation

Sending invites and keeping track of RSVPs is stressful enough. This set also includes an editable invitation you can fill out and print or email to your friends and family.

Open it in a pdf reader such as Adobe Reader and place the cursor in any of the red text fields at the bottom of the invitation. There, you can change the party details.

After you fill in your info, hit the Save button and either print and cut or email the invitation.

Sample invitation that reads \"Please join us for a 4th of July Celebration\" with patriotic decorations and a space for party details.
4Th Of July Party Invitation

How to use this party planner printable

Print off the planner sheets and decide which pages you need for your party. Assemble your planner in a binder, or staple the pages together, so you don’t lose anything.

To put together your binder, you’ll need:

  • Binder: A simple 1-inch binder or smaller will do the trick for this planner.
  • Protective Sleeve: This keeps your printables clean just in case you make a spill or mess while you’re using the planner.

4th of July Recipes


For more recipes, check out 4th of July appetizers.




For more festive dessert, check out red, white and blue dessert recipes.


Get your party planner printable here

Grab this adorable 4th Of July Party Planner. All you have to do is click the download, and your printable will be ready to print off and use. You’ll love this one just as much as I do!

Party Planner FAQs

Is it free to download these printables?

Yes, it is free to download and print any printable from our site. Just know this is for personal use only. You can not sell these printables as your own.

Can you reuse this party plan template PDF free printable?

You can’t. Use it once, and it’s done. But you can come back and print it again for free! 

What is the best way to use party planning printables?

The best way to use these party planner printables free activities is that you can print them and use them however you’d like. There are no set rules on how to use these 4th of July party printables. 

Other helpful planning printables

I included some of my favorite planning printables to look at here and use if you like. These work great during any time of year and will help you get organized.

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